Form preview

IRS SS-4 2025-2026 free printable template

Get Form
SS-4 Form (Rev. December 2025) Application for Employer Identification Number OMB No. 1545-0003 Type or print clearly. (For use by employers, corporations, partnerships, trusts, estates, churches,
pdfFiller is not affiliated with IRS
Screenshot
Screenshot
Screenshot

Get, Create, Make, and Sign IRS SS-4

Edit your IRS SS-4 online
Type text, complete fillable fields, insert images, highlight or blackout data for discretion, add comments, and more.
Screenshot
Add your legally-binding signature
Draw or type your signature, upload a signature image, or capture it with your digital camera.
Screenshot
Share your form instantly
Email, fax, or share your IRS SS-4 via URL. You can also download, print, or export forms to your preferred cloud storage service.
Screenshot
Instructions and Help about IRS SS-4
How to edit IRS SS-4
How to fill out IRS SS-4

Instructions and Help about IRS SS-4

How to edit IRS SS-4

To edit the IRS SS-4 form, download the form from the IRS website or access it through platforms like pdfFiller. Use a PDF editor to make necessary changes to the specific fields. Verify the updated information for accuracy before printing or submitting.

How to fill out IRS SS-4

Filling out the IRS SS-4 form can be straightforward with careful attention to detail. Start by providing your legal name and Business Structure selection, which indicates your type of business entity, such as corporation or partnership. Include your Social Security number or Employer Identification Number (EIN) in the appropriate sections. Double-check that you've filled in all required fields before submission.
Latest updates to IRS SS-4

Latest updates to IRS SS-4

As of 2023, updates to the IRS SS-4 form include new instructions related to electronic filing and adjustments in the definitions of businesses required to file. Ensure to consult the IRS website for the most current version of the form and any new guidelines.

All You Need to Know About IRS SS-4

What is IRS SS-4?

IRS SS-4 is the Application for Employer Identification Number (EIN) form used by businesses and entities to obtain an EIN from the IRS. This unique identifier is essential for tax purposes, payroll processing, and certain banking activities.

Who needs the form?

Businesses that need to apply for an EIN should complete the IRS SS-4 form. This includes sole proprietors, corporations, partnerships, estates, and trusts. If your business will have employees, you must obtain an EIN, making the completion of this form mandatory.

Components of the form

The IRS SS-4 form contains several essential components, including the legal name of the entity, the trade name (if applicable), the mailing address, and the type of business entity. Other components include information on the reason for applying, the number of employees expected, and the entity's fiscal year end. Each section must be completed accurately to avoid processing delays.

What are the penalties for not issuing the form?

Failing to file the IRS SS-4 form when required can result in penalties from the IRS. Specific fines may apply, and businesses may face complications in tax reporting, which could lead to larger financial burdens in the long run. It is essential to comply and acquire an EIN to prevent such penalties.

Is the form accompanied by other forms?

The IRS SS-4 form typically does not need to be accompanied by other forms at the time of filing. However, if you are required to provide additional tax or business registration documents, ensure to check IRS guidelines for any specific instructions or requirements related to your entity type.

What is the purpose of this form?

The primary purpose of the IRS SS-4 form is to allow entities to apply for an Employer Identification Number (EIN). An EIN is crucial for businesses that have employees, operate as a corporation or partnership, or file certain tax returns, as it is used to identify taxpayers within the IRS system.

When am I exempt from filling out this form?

You are exempt from filling out the IRS SS-4 form if you do not need an EIN. Individuals who operate as sole proprietors with no employees or tax obligations that require disclosure to the IRS may not need to file this form. Additionally, entities such as single-member LLCs without employees might be exempt.

Due date

The IRS SS-4 form does not have a traditional due date as it is submitted when the EIN is needed. However, it is advisable to file it as early as possible when establishing a new business to ensure timely compliance with tax obligations.

What information do you need when you file the form?

When filing the IRS SS-4 form, you need to provide essential information such as the legal name of the entity, the trade name, the executor and responsible party details, and information about business structure. Additional details include the reason for needing the EIN and expected employee numbers.

Where do I send the form?

The completed IRS SS-4 form can be submitted electronically through the IRS website or by mailing it to the designated address specified in the IRS instructions. Be sure to check the latest guidelines for any changes in submission procedures.

FAQ about IRS SS-4

If you discover an error after filing the IRS SS-4, you can submit a corrected application. You'll need to indicate the correct information clearly and resubmit the form, along with any necessary documentation. Make sure to retain copies of both the original and corrected forms for your records.

To track your IRS SS-4 submission status, you can contact the IRS directly via their dedicated phone line for application status inquiries. Keep your submission details handy, as they will assist in providing you with the most accurate information regarding your application.

Nonresidents must be cautious when completing the IRS SS-4, as there are specific requirements relating to their tax status and identification. It's advisable to consult IRS guidelines or seek professional assistance to ensure compliance with relevant tax regulations. Additionally, proper taxpayer identification numbers should be included.

Some common errors when completing the IRS SS-4 include incorrect taxpayer identification numbers, misidentification of applicant type (individual vs. business), and failing to provide all required information. Double-check your details to minimize the chances of rejection or delays in processing.

If you receive a notice from the IRS about your SS-4 submission, review the notice carefully to understand the issue and gather any supporting documents required. Respond promptly within the given timeframe, and ensure that all requested information is accurate to resolve the matter efficiently.

See what our users say

Read user feedback and try pdfFiller to explore all its benefits for yourself
very easy to use
Laura A
I am enjoy the app but need to learn more about the features to make it more productive
Tara O
See what our users say
Trust Seal
Trust Seal
Trust Seal
Trust Seal
Trust Seal
Trust Seal
Trust Seal
Trust Seal
Rate free form
4.2
satisfied
52 votes

IRS SS-4 Form Versions

IRS SS-4 2025
IRS SS-4 2023
IRS SS-4 2019

Related Content

Form SS-4 (Rev. December 2019) - IRS
About Form SS-4, Application for Employer Identification ... - IRS

Related Forms

Form preview
irs ss 4 application identification number template
Entities applying to be a Qualified Intermediary QI need a QI-EIN even if they already have an EIN. See Rev. Proc. 2000-12. Cat. No. 16055N SS-4 Rev. 12-2023
Fill Now
Form preview
Form 1099-nec 2025
This form is used to report nonemployee compensation to the irs, specifically for individuals who
Fill Now
Form preview
IRS W-2 2025
Attention: you may file forms w2 and w3 electronically on the ssas employer w2 filing
Fill Now
Form preview
Complaint Against Official for Ethics Violation
Complaint against official for ethics violation: a complaint is the pleading which marks the beginning
Fill Now
Form preview
Request for Admission
Request for admission: this is a mississippi form that complies with all mississippi codes and
Fill Now
Form preview
Interrogatories to Defendant
Interrogatories are written questions directed to a party in a lawsuit as part of the
Fill Now
Form preview
Order of Dismissal
An order is an official written statement from the court commanding a certain action, and
Fill Now
Form preview
General and Continuing Guarantee and Indemnification Agreement
General and continuing guarantee and indemnification agreement: this is a mississippi form that complies with
Fill Now
Form preview
Order Appointing Guardian
An order is an official written statement from the court commanding a certain action, and
Fill Now
Form preview
Oath of Guardian
Oath of guardian: this is a mississippi form that complies with all mississippi codes and
Fill Now

Related Catalogs

Use this catalog to find any type of IRS forms. We've gathered all of them under this section uncategorized to help you to find a proper form faster. Once you spot it on this list, have a look at the versions and schedules you might need as attachments. All returns are available for 2016 and for previous fiscal years.
pdfFiller Tax Forms Catalog
Use this catalog to find any type of IRS forms. We've gathered all of them under this section uncategorized to help you to find a proper form faster. Once you spot it on this list, have a look at the versions and schedules you might need as attachments. All returns are available for 2016 and for previous fiscal years.
Go to catalog

Related Features

Edit Field in the Construction Joint Venture Agreement Template with ease
Edit Field in the Simple Sales Proposal Template with ease
Edit Field in the Bank Loan Agreement with ease
Edit Field in the Baptism Invitation with ease
Edit Field in the Church Membership Transfer Letter with ease
If you believe that this page should be taken down, please follow our DMCA take down process here .
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.